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HR & Admin Executive

Job Responsibilities :

  • Manage the full spectrum of HR functions, including staff handbook, HR policies, training & development, SOPs, recruitment, staff welfare, discipline, counselling, domestic inquiry, and claims
  • Oversee timely and accurate payroll processing.
  • Drive recruitment efforts in line with workforce planning, including interviewing and onboarding.
  • Maintain candidate databases and prepare employment letters
  • Organize internal and external events such as training, seminars, talks, exhibitions, and staff activities
  • To provide training, guidance, and supervision to new staff and colleagues on ICT-related matters and other job-related areas to support their performance and contribute to the company’s ongoing growth and success.
  • Liaise with external stakeholders such as banks, lawyers, auditors, and government agencies (e.g., CIDB, Customs, MIDA, DOE, DOSH, JKR, PKK, Majlis) for licenses, permits, grants application and approvals
  • Handle a wide range of administrative tasks including management of stationery, uniforms, PPE, air ticket and hotel bookings, car rentals, company vehicles, company phones, door access systems, fire safety systems, CCTV, corporate insurance policies, and more
  • Participate in ISO, ensuring all necessary documents are properly maintained, stored, and updated for audits and compliance purposes.
  • Handle phone calls, attending visitors and other administrative tasks as assigned
  • Execute overall management and administrative responsibilities for the MJ Group

Other Attributes & Pre-requisites :

  • Work Experience Required
  • Minimum 3 years working experience in HR & Admin in industrial or commercial companies.
  • Strong confidentiality in handling employee and payroll data
  • Must have basic understanding of Malaysia Labour Law, Employment Act, related legislation, EPF, SOCSO, EIS, LHDN, HRDF & etc.
  • Detail-oriented, responsible, good problem solving skill, and able to work independently with minimal supervision
  • Comfortable working in a fast-paced and task-oriented environment
  • Able to work under stress and ability to multi-tasking, prioritize workload and delegate task.
  • Able to communicate effectively with employees at all levels, including foreign workers
  • Willing to travel to the company’s Nilai factory on a weekly or monthly basis as required
  • Strong communication skills in English, both written and verbal

Benefits :

  • Fixed Basic Salary + EPF + SOCSO + EIS
  • 5 Days Week
  • Company Mobile Phone and Laptop Provided
  • Company Uniform, T-Shirt and Jacket Provided
  • Annual Leave for 14days and above
  • Panel Clinic & Life Insurance Medical Card Provided
  • Occasional Luncheon and Outings, Company & Family Trip, Annual Dinner, Team Building
  • Annual Performance Bonus & Increment based on KPI
  • Dental Scheme
  • Master Jaya Toastmaster Club
  • Provide Training to Develop Skill and Knowledge

Have you read all above details? Sounds like you?

If you are the suitable candidate we are looking for, PLEASE APPLY NOW!! Email to info@masterjaya.com

Additional Information : This role involves managing the full spectrum of HR and administrative functions, including recruitment, payroll, employee relations, training, and compliance with employment laws and company policies.

Career Level
Executive

Qualification
Advanced/Higher Diploma or Degree in Human Resource Management, Business studies, Administration, Management or Equivalent.

Years of Experience
3 years

Job Type
Full-Time

HR & Admin Manager

Job Responsibilities :

1) Payroll Processing & Liaison:

  • Work closely with the outsourced payroll team to ensure accurate processing of employee payroll and ensure compliance and alignment with company pay policies.

2) Policy & Handbook Management:

  • Review and update company policies, maintaining a comprehensive employee handbook that reflects the company’s culture and legal compliance.

3) Staff Welfare & Benefits:

  • Oversee employee benefits, including staff claims processing, health and wellness initiatives, and promotional events.

4) Recruitment & Staffing:

  • Oversee the recruitment process for both local and foreign staff. Ensure timely sourcing, hiring, and onboarding of new employees within budget.

5) Employee Relations:

  • Foster a positive working environment, manage employee grievances, and provide counseling for both employees and management.

6) Disciplinary & Termination Procedures:

  • Implement and enforce company policies, handle disciplinary actions and termination processes.

7) People Development:

  • Implement employee development programs, including training, mentorship, and career growth opportunities.

8) Foreign Workers Management:

  • Liaise with immigration or agents on matters related to foreign employees, ensuring all legal and regulatory requirements are met.

9) HR Admin & Documentation:

  • Prepare and maintain employee records, letters, memos, and any other documentation required for HR functions.

10) Cost Control:

  • Collaborate with department heads to monitor and control headcount and training costs.

11) Office & Factory Maintenance:

  • Ensure the upkeep and smooth running of both HQ and Factory facilities, including regular maintenance and management of administrative supplies.

12) Grant Management:

  • Handle all kind of grant applications, reporting, and compliance.

13) Safety & Health:

  • Ensure compliance with safety and health regulations within both HQ and Factory, promoting a safe working environment for all employees.

14) ISO Documentation Control:

  • Act as the ISO Document Controller, ensuring all necessary documents are properly maintained, stored, and updated for audits and compliance purposes.

Other Attributes & Pre-requisites :

  • Strong leadership skills and ability to manage and develop a team.
  • Proven ability to manage complex HR and administrative tasks with a hands-on approach.
  • Proactive, resourceful, and solution-oriented.
  • Strong interpersonal and conflict resolution skills.
  • Ability to work under pressure, multi-tasking and adapt to changing priorities.
  • Comfortable working in a fast-paced and task-oriented environment
  • Excellent planning and cost management skills.

Benefits :

  • Fixed Basic Salary + EPF + SOCSO + EIS
  • 5 Days Week
  • Company Mobile Phone and Laptop Provided
  • Company Uniform, T-Shirt and Jacket Provided
  • Annual Leave for 14days and above
  • Panel Clinic & Life Insurance Medical Card Provided
  • Occasional Luncheon and Outings, Company & Family Trip, Annual Dinner, Team Building
  • Annual Performance Bonus & Increment based on KPI
  • Dental Scheme
  • Master Jaya Toastmaster Club
  • Provide Training to Develop Skill and Knowledge

Have you read all above details? Sounds like you?

If you are the suitable candidate we are looking for, PLEASE APPLY NOW!! Email to info@masterjaya.com

Additional Information :
-This role will be responsible for ensuring smooth HR processes, promoting a positive working environment, maintaining HR policies, managing employee relations, and supporting the day-to-day administrative functions related to both the HQ and Nilai Factory.
-The successful candidate will work closely with various departments, manage recruitment, and ensure compliance with company policies, while overseeing HR matters at our HQ and Nilai factory.

Career Level
Manager

Qualification & Requirements: 

  • Degree holder or equivalent qualification in Human Resources, Business Administration, or related fields.
  • Minimum of 5 years of managerial role in HR & Admin functions, with a strong focus on HR operations and people management.
  • Experience in manufacturing or similar industries is highly preferred.
  • Strong knowledge of HR processes, policies, and employment and labour act requirements, including foreign worker management.
  • Demonstrated ability to manage a diverse workforce (including foreign workers).
  • Excellent communication skills and the ability to effectively engage with all levels of staff.
  • Strong organizational and multitasking abilities with attention to detail.
  • Proficient in MS Office and HR management software.
  • Willingness to travel to Nilai factory as needed for HR matters. At least once a week and as and when needed.

Years of Experience
5 years

Job Type
Full-Time

Account cum Admin Executive

Job Responsibilities :

1) Accounts Receivable:

  • Prepare and send e-invoices, DO, CN, DN and statement of account to customers, ensure customer receive and accept it.
  • Ensure timely collection and follow up with customers for payment status and signed DO via calls, emails, and WhatsApp.
  • Assist with customer account registration, tendering and grant documents preparation.
  • Prepare reminder, demand letter, blacklist letter to overdue customer when necessary Etc.

2) Aging and Ledger Reports:

  • Prepare and maintain aging reports to track overdue payments and for cash flow forecast purposes etc.

3) ERP System Management:

  • Use ERP software to manage accounting and administrative tasks efficiently.
  • Collaborate with ERP support and programmers for troubleshooting or improvements etc.

4) Collaboration with External Parties:

  • Liaise with auditors, tax agents, bankers, LHDN, MIDA, MPKJ, other external parties to ensure compliance and smooth financial operations.
  • Assist in preparing necessary documentation for audits and tax submissions.
  • Ensure all filing system in place and ready for audit purposes etc.

5) General Accounting Duties:

  • Prepare payment vouchers and perform online banking and cash transactions.
  • Perform regular checking and reconciliation of the general ledger, customers and suppliers balances, and bank accounts.
  • Ensure accurate inter-company balances and journal transactions.
  • Assist in stock counts and scrap disposal process at the Nilai factory etc.

6) ISO Documentation:

  • Assist in preparing and maintaining ISO documentation related to accounting and admin functions.

Other Attributes & Pre-requisites :

  • Strong attention to detail and accuracy.
  • Action & Result oriented.
  • Comfortable working in a fast-paced and task-oriented environment
  • Able to work independently with minimum supervision and strong self-discipline.
  • Able to work under stress and ability to multi-tasking, prioritize workload and delegate task.
  • Proactive and solution-oriented mindset.
  • Excellent planning and cost management skills.
  • Strong communication skills in English & Mandarin, both written and verbal

Benefits :

  • Fixed Basic Salary + EPF + SOCSO + EIS
  • 5 Days Week
  • Company Mobile Phone and Laptop Provided
  • Company Uniform, T-Shirt and Jacket Provided
  • Annual Leave for 14days and above
  • Panel Clinic & Life Insurance Medical Card Provided
  • Occasional Luncheon and Outings, Company & Family Trip, Annual Dinner, Team Building
  • Annual Performance Bonus & Increment based on KPI
  • Dental Scheme
  • Master Jaya Toastmaster Club
  • Provide Training to Develop Skill and Knowledge

Have you read all above details? Sounds like you?

If you are the suitable candidate we are looking for, PLEASE APPLY NOW!! Email to info@masterjaya.com

Additional Information :
-The individual will focus on managing accounts receivable, banking transaction and various accounting and administrative duties.
-This role requires a proactive individual who is comfortable working with ERP systems, liaising with internal & external parties,
and assisting in general accounting tasks such as report preparation, payment collection, inter-company transaction and account reconciliation.
-The candidate must also be willing to travel to our Nilai factory once or twice a month.

Career Level
Executive

Qualification

  • Minimum LCCI Diploma in Accounting or a related qualification.
  • At least 3 years of working experience in accounting and administrative roles, with a focus on accounts receivablem, customer collection and ERP systems.
  • Knowledge of general accounting principles, accounts payable/receivable, bank reconciliation, and ledger maintenance.
  • Familiarity with cloud documentation filing system is a plus.
  • Proficiency in Microsoft Office applications (Excel, Word) and ERP software.
  • Strong communication skills, both written and verbal (fluent in English, Bahasa Malaysia and Mandarin is added advantage).
  • Willingness to travel to Nilai (approximately once or twice a month).

Years of Experience
Min 3 years

Job Type
Full-Time

Sales Engineer

Job Responsibilities :

  • To participate actively in sales & marketing in the respective industry.
  • To call and visit customer on new & potential enquiries
  • To prepare proposal & quotation to client within the deadline
  • To perform company presentation to new & potential client
  • To attend/assist on exhibition within Malaysia and other country region
  • To develop new business opportunities and leads.
  • To develop and manage relationships with business partners.
  • To sell and achieve sales targets of product line.
  • To prepare & submit daily, weekly and monthly Sales related Reports and attend weekly and monthly meeting.
  • To submit & follow-up quotations until order is received.
  • To provide excellent pre-sales and after sales service to all clients, maintain close contacts and build better customer relationship with all clients.
  • To coordinate & liaise with project & production department for project implementation work

Other Attributes & Pre-requisites :

  • Minimum 2-3 years industrial selling experience preferably in Fans & Blowers, Air Handling Equipment and Exhaust Ventilation & Filtration System or other industrial equipment and machinery.
  • Have good contacts in manufacturing and process industries.
  • Must love to travel
  • Track record of good sales performance & results.
  • Preferably age between 28 to 40 years old.
  • Action & Result oriented. Proactive and solution-oriented mindset.
  • Comfortable working in a fast-paced and task-oriented environment
  • Able to work independently with minimum supervision and strong self-discipline.
  • Strong communication skills in English & Mandarin, both written and verbal

Benefits :

  • Fixed Basic Salary + EPF + SOCSO + EIS
  • 5 Days Week
  • Company Mobile Phone and Laptop Provided
  • Company Uniform, T-Shirt and Jacket Provided
  • Annual Leave for 14days and above
  • Panel Clinic & Life Insurance Medical Card Provided
  • Occasional Luncheon and Outings, Company & Family Trip, Annual Dinner, Team Building
  • Annual Performance Bonus & Increment based on KPI
  • Dental Scheme
  • Master Jaya Toastmaster Club
  • Provide Training to Develop Skill and Knowledge

Have you read all above details? Sounds like you?

If you are the suitable candidate we are looking for, PLEASE APPLY NOW!! Email to info@masterjaya.com

Additional Information : The ideal candidate will be responsible for managing the full sales process, from generating leads and building client relationships to closing deals, and providing excellent after-sales support.
An individual with strong technical knowledge, effective communication skills, and the ability to work closely with internal teams and external stakeholders

Career Level
Executive

Qualification
Degree/Diploma in Mechanical, Chemical, Environmental or Mechatronic Engineering.

Years of Experience
Min 3 years

Job Type
Full-Time

Apply Now